This Dutch hospital manages their photography and signed release forms with MediaFiler Digital Asset Management software. Built into MediaFiler is a link between the photographs and a PDF of the signed consent form by those depicted in the images, the patients and staff.

This link between the photograph and the visual sight on screen of the consent form gives the Communications Department total reassurance on exactly how they may use an image, as some patients give full permission to freely use their photos while others may have requested more restrictive terms.

The ability to link files within MediaFiler is particularly useful for organisations that use consent and model release forms, such as hospitals, model agencies, government departments and other organisations, many involving young people where consent is required by an adult or guardian. Many consent forms will also expire, for example when a young person reaches 18 or 21. This expiry time frame can instantly be highlighted with markers in MediaFiler warning the user.